I thought I would take the time to answer a question I was asked earlier in the week. I’m guessing that most business owners would have their own way of answering this. Throughout the years, I have incorporated different methods and strategies to try and get more out of my workday.
As a long-time business owner and parent, it has always been essential to make the most of every workday to maintain a high level of productivity. With multiple responsibilities (personal and business related) it is imperative to come up with your own strategies to get the most bang for your buck when it comes to productive workday time!
The best tip I have -that took me a long time to learn- is to STOP multitasking. As a parent, I was a huge proponent of multitasking. Now when it comes to getting the dishwasher going while the dryer is drying a load of laundry and the Roomba is vacuuming the den, that is perfectly find. I promote any use of technology that saves you time and money! However, when it comes to focused, effective use of your own brainpower, multitasking is a scam. Several studies have come out to show that multitasking is much less effective than once thought. Law school really brought this one into reality for me. I found that 30 minutes in a quiet room would allow me to really focus on the material or task at hand and really allowed me to comprehend things and make decisions quicker.
The #1 system or process I use to promote productivity is time blocking. Again, studies have shown that transitioning between tasks or ideas, bogs down the mind and creating downtime and wasted minutes in moving from one thing to the other. I schedule 1-2 hour time blocks that I devote to specific topics. Unfortunately, emergencies or interruptions may occur. This is normal, but time blocking allows you to get back on task quickly with limited time wasted.
My favorite new piece of new technology for productivity is audio typing. As you read this, you may be one of the individuals that have been doing this for years, but I just happened upon this a few months ago. The basic premise is that you speak much faster than you type. So, if you are in a business or occupation that requires a lot of document preparation (Lawyer, bloggers, writer, etc.) you can actually audio type almost three times faster than regular typing. Most smart phones and current computers have the technology already built in. You probably don’t need any additional microphone or other device to start audio typing today. Several authors shared that audio typing has allowed them to write books in weeks.
These are just three things I do to make the most of my workday.